Vendor Rules & Guidelines

Thank you for your interest in participating in our parish fundraiser event. We appreciate your support and cooperation in helping us provide a welcoming, safe, and family-friendly event for the community.

EVENT STANDARDS
Vendors, volunteers, and guests are expected to conduct themselves respectfully, and in a manner consistent with a family-friendly environment.

VENDOR SPACE

• All vendors will be in the main event area.
• Vendor material must remain within the assigned space.
• Keep aisles, exits, and walkways clear at all times.
• Tables/chairs: 1 table 8’x2.5’ is provided with 2 chairs.
• Electricity availability is limited to certain tables. Vendors must bring their own heavy duty extension cord(s).

SETUP & BREAKDOWN
Setup Time: 5PM – 8PM Friday night 11/25/26, and 8:30AM – 10AM Saturday morning. 

• Vendors must be fully set up before the Bazaar opening at 10AM Saturday.
• Vehicles must be moved promptly after unloading. Parking for vendors are the spaces farthest away from the Bazaar entrance.

Breakdown Time: Saturday starting at 3PM.

• Early breakdowns are not permitted.

APPROVED ITEM EXAMPLES
Permitted items include handmade crafts, holiday décor, artisan goods, gifts, and similar family-friendly merchandise approved by the event committee.
NOTE: There is no requirement for a merchandise donation.

PROHIBITED ITEM EXAMPLES
NOTE: The committee reserves the right to request removal of inappropriate items.

• Alcohol
• Tobacco/vaping products
• Weapons
• Explicit or offensive material
• Hazardous items
• Counterfeit merchandise
• Items inconsistent with family values.

CANCELLATION 
No refunds unless the Bazaar does not open (e.g., blizzard).

SAFETY REQUIREMENTS

• No open flames.
• Electrical cords must be secured safely.
• Displays must not create tripping hazards.
• Vendors are responsible for maintaining a clean and safe booth area.

CLEAN-UP
Vendors are responsible for leaving their area clean at the end of the event. Please dispose of trash properly and remove all personal materials.

LIABILITY
Vendors participate at their own risk. The parish, event committee, and volunteers are not responsible for loss, theft, damage, or injury.

PHOTOGRAPHY
Participation in the event grants permission for photographs of booths and displays to be used in parish and event promotional materials.

EVENT PROMOTION
Vendors are encouraged to help promote the event through their social media pages, websites, and customer networks.
Vendors are asked to:

• Share official event posts when possible.
• Post event participation announcements on social media.
• Include event details on business websites or event calendars when applicable.
• Help invite customers, family, and friends to attend.

Event graphics and promotional materials may be provided by the event committee for vendor use.

QUESTIONS
Email the event committee at northpole@olmmparish.org.